Quote template for UX designers

UX quotes go wrong when the scope is a list of screens before anyone knows what the product needs. A better structure is phases: discovery, research, information architecture and wireframes, high-fidelity design, prototype and testing, handoff. Quote the first phases firmly and the later ones as an estimate that gets confirmed after discovery.

Be specific about research. How many participants, moderated or unmoderated, who recruits them and who pays the incentives. And about handoff: whether the client gets a design system with components and tokens, or a set of screens with annotations. Those are very different amounts of work.

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Client name or companyClient email

AddressTax / VAT ID (optional)

Details

Quote No.DateValid until

CurrencyTax nameTax rate %

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Items

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Notes and terms

Your business · Street 1 · City

Client name

Quote No.Q-001

Date-

Valid until-

Quote Q-001

Pos.	Description	Qty	Unit	Price	Amount
1	Discovery: workshops, audit, problem statement	3	days	700.00	2,100.00
2	User interviews, 8 participants, with synthesis	1	item	2,400.00	2,400.00
3	Wireframes, core flows	25	screens	60.00	1,500.00
4	High-fidelity design and clickable prototype	25	screens	120.00	3,000.00
5	Component library and handoff notes	3	days	700.00	2,100.00

Subtotal11,100.00 USD

VAT (0%)0.00 USD

Total11,100.00 USD

Notes

Phases after discovery are estimates confirmed at the end of discovery. Participant incentives billed at cost. Valid for 30 days.

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What a UX designer's quote should spell out

Phases, with deliverables and an approval at the end of each.
Research method, number of participants, recruitment and incentives.
Wireframes versus high-fidelity, and how many screens or flows each covers.
Number of prototype and testing rounds.
Handoff: annotated screens, component library, design tokens, dev support hours.
Tools and file ownership: whose Figma workspace the files live in.

Questions UX designers ask

How do UX designers price a project?

Usually by phase, with discovery and research as day-rate or fixed blocks and design either per screen or per day. Fixed pricing for the whole project only works once the scope is clear, which is usually after discovery.

How many usability test participants should a quote include?

Enough to find the main problems for your budget, often a small group per round. State the number, the format and whether the client recruits them, so the client can see what changes if they want more.

Should a UX quote include a design system?

Only if you list what it contains. A few shared components and colour styles is a small job. A documented system with tokens, variants and usage rules is a project of its own and should be quoted that way.

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In OIO a proposal belongs to its client and project. When it's accepted it becomes an invoice draft with the same lines, and the money view shows what is outstanding and what is paid. Free plan, no card.

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Also for UX designers: invoice template and contract template. Quote templates for related trades: web developers, software developers, graphic designers, data analysts. Or browse all quote templates.