Invoice template for UX designers

UX work is mostly invisible in the final file. The client sees a set of screens in Figma; behind them are stakeholder interviews, user sessions, synthesis, flows and a few rejected structures. When the invoice says "app design", that thinking reads as overhead. When it lists discovery and research as their own lines, it reads as work.

Research also has direct costs. Participant incentives, recruitment panels and testing tools are paid out of pocket, and they belong on the invoice at cost, not hidden inside your day rate.

From

Your name or businessYour email

AddressTax / VAT ID (optional)

Bank details (printed in the footer)

Stays on your device.

Bill to

Client name or companyClient email

AddressTax / VAT ID (optional)

Details

Invoice No.DateDue

CurrencyTax nameTax rate %

Paper

Items

Discount % (optional)

Notes and payment details

Your business · Street 1 · City

Client name

Invoice No.INV-001

Date-

Due-

Invoice INV-001

Pos.	Description	Qty	Unit	Price	Amount
1	Discovery workshop and stakeholder interviews	2	days	700.00	1,400.00
2	Moderated usability sessions	6	items	150.00	900.00
3	Participant incentives, passed through at cost	6	items	60.00	360.00
4	High-fidelity screens, mobile	18	screens	120.00	2,160.00
5	Design QA during development	8	hours	95.00	760.00

Subtotal5,580.00 USD

VAT (0%)0.00 USD

Total5,580.00 USD

Payment Instructions

Please remit payment of 5,580.00 USD, referencing INV-001.

Notes

Payment due within 14 days. Figma files transfer to the client's workspace on payment.

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The example lines and prices are illustrations. Replace them with your own.

What UX designers forget to bill

Discovery workshops and stakeholder interviews.
User research sessions, and synthesis as its own line.
Participant incentives and recruitment fees, at cost.
Extra prototype rounds or test cycles past the quote.
Design system work and developer handoff documentation.
Meetings and design QA during build, if they ran over the agreed hours.

Questions UX designers ask

Should UX designers charge for research separately?

Yes. Research is a distinct phase with its own outputs, and some clients will try to skip it to save money. Showing it as a line makes the trade-off visible and keeps it from being squeezed into the design budget.

How do I put participant incentives on an invoice?

As a separate line at cost, with the number of participants and the amount each. If you used a recruitment panel, list its fee separately. Agree in the quote whether you or the client pays incentives directly.

Should UX designers bill per screen?

Per screen can work for high-fidelity design once the flows are set, because screens are countable. It works badly for discovery or wireframing, where the number of screens is not known yet. Use days for the early stages.

Keep the next one in OIO

Numbered automatically, tied to the client and the project, outstanding until you mark it paid. Overdue invoices get their own list and a reminder written for you. Free plan, no card.

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Also for UX designers: quote template and contract template. Invoice templates for related trades: web developers, software developers, graphic designers, data analysts. Or browse all invoice templates.