A Ziflow alternative that also runs the project
Ziflow is online proofing for creative and marketing teams, with approval workflows that move a proof through stages. OIO is project management for agencies and studios that does client review on the ticket, with the tasks, the freelancers and the invoice on the same project. If your proofs live in Ziflow and your projects live in Asana or monday.com next to it, this is the comparison.
What Ziflow is good at
Ziflow is deep on proofing. Markup covers shapes, arrows, lines and freehand, video markup and comments are frame-precise and can cover a range, and versions compare pixel by pixel, side by side or as an overlay. Workflow stages move a proof from one group of reviewers to the next, reviewers do not need a paid licence, and there are plug-ins for Adobe Creative Cloud and an extension for Final Cut Pro. Its higher plans connect to Asana, monday.com, Slack, Teams and the main file stores.
Where it stops
- It proofs the work; it does not run the job. Ziflow connects to project management tools rather than including one, and its pricing page lists no quotes or invoices.
- The free plan is for two users, with one workflow stage and 60 days of review history, per its pricing page.
- Paid plans include 15 or more users and are billed annually at the listed prices, a size and commitment aimed at larger marketing teams.
What OIO does instead
OIO is project management for agencies and studios. Each client job gets one project page: tickets on a kanban or a timeline, the deadline, files, team chat and, on paid plans, recorded calls with transcripts. Review is a step on the ticket, so the round sits next to the work it belongs to.
Upload a render and the client pins numbered notes on it. Upload a cut and they comment at the second, optionally on a spot of the paused frame, each comment a numbered marker on the timeline. Each round goes up as a new version, and the client clicks Approve this version when it is right. OIO keeps who approved which version and when. A ticket waiting on the client carries a Needs feedback marker, with one reminder email a day that you can switch off.
Freelancers work from a link to their ticket with no account and no seat: they read the brief and the notes, upload the next version and mark it done. The quote and the invoice come from the same project, in any currency. Studio is $99 a month for five seats, people who only view use no seat, and the free plan covers one project, no card.
More on how a studio runs on it: project management for studios with remote freelancers.
When Ziflow is the better fit
- If your proofs pass through several approval stages automatically, Ziflow is the better fit. OIO has one approval per version, with no stages.
- If your reviewers need frame-precise markup and drawing on the frame, Ziflow is the better fit. OIO comments sit at the second, with an optional spot on the frame, and there is no drawing.
- If you proof inside Adobe Creative Cloud or Final Cut Pro, Ziflow is the better fit. OIO has no plug-ins for creative software.
- If your company already runs projects in Asana or monday.com and only needs proofing, Ziflow is the better fit.
Feature by feature
| What you actually need | OIO | Ziflow |
|---|---|---|
| Comments on a video at a timecode | ||
| Notes pinned on an image | ||
| Drawing on the frame | ||
| Automated approval stages | ||
| Adobe Creative Cloud plug-ins | ||
| Tickets on a board and a timeline | ||
| Quotes and invoices on the project | ||
| A free plan |
Has it Partly, or a paid add-on Does not
Ziflow's column was checked against ziflow.com/pricing on 7 November 2026. A "no" means the pricing page lists no such feature; Ziflow links to project management tools instead. Prices are left out on purpose because they change. Sources: Ziflow pricing.
Questions
Is OIO a good Ziflow alternative?
For a small studio that wants client review, tasks, freelancers and invoicing in one place, yes. If you need automated approval stages, frame-precise markup with drawing, or proofing inside Adobe apps, Ziflow does that and OIO does not.
Does Ziflow include project management?
Not as its own feature. Its pricing page lists integrations with Asana, monday.com, Trello, Smartsheet and Teamwork for that. OIO is the project management tool, with review on the ticket.
Can clients comment on a video in OIO?
Yes. The client plays the video and comments at the second, optionally on a spot of the paused frame. Each comment is a numbered marker on the timeline, and the client approves the version when it is right.
Can freelancers work in OIO without a seat?
Yes. You send them a ticket link. They read the brief and the feedback, upload the work and mark it done in a browser, with no account. If they want to keep a history of their work, they can create a free account later.
Further reading
- A client approval process for video
- How to reduce revision rounds
- Post production project tracking
- OIO vs Frame.io
- Project management for motion design studios
See OIO working
Short recordings of the real app, click to play.
Try it against your own work
Free plan, no card. Set up in under a minute, and you can keep using Ziflow alongside it while you decide.
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