Quote template for architects

An architectural fee proposal is mostly about stages and boundaries. Set out what you will do at each stage, what the client receives at the end of it, and what decision they have to make before the next one starts. That way a client can stop after planning approval and still know what they paid for.

Then state the fee basis clearly. A fixed fee suits a defined project like a house extension. A percentage of construction cost suits larger work where the scope will move. Hourly rates suit feasibility studies and small advisory jobs. Whatever you choose, list the exclusions: structural engineering, surveys, authority fees and specialist consultants are usually separate, and clients rarely assume so.

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Client name or companyClient email

AddressTax / VAT ID (optional)

Details

Quote No.DateValid until

CurrencyTax nameTax rate %

Paper

Items

Discount % (optional)

Notes and terms

Your business · Street 1 · City

Client name

Quote No.Q-001

Date-

Valid until-

Quote Q-001

Pos.	Description	Qty	Unit	Price	Amount
1	Measured survey and feasibility study	1	item	2,400.00	2,400.00
2	Concept design, two options	1	item	6,500.00	6,500.00
3	Planning or permit drawings and application	1	item	5,200.00	5,200.00
4	Technical design and construction drawings	1	item	9,800.00	9,800.00
5	Site visits during construction	6	visits	350.00	2,100.00

Subtotal26,000.00 USD

VAT (0%)0.00 USD

Total26,000.00 USD

Notes

Fees exclude authority fees, surveys and engineers. Stages may be appointed separately. Valid for 60 days.

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The example lines and prices are illustrations. Replace them with your own.

What a architect's quote should spell out

Stages of work and the deliverables at the end of each one.
Fee basis: fixed, percentage of construction cost, or hourly, and the share due per stage.
Number of site visits included during construction, and the rate for more.
Exclusions: surveys, structural and services engineers, authority fees, specialist consultants.
How changes to the brief after an approved stage are charged.
The construction budget the design is based on.

Questions architects ask

How do architects charge: percentage or fixed fee?

Both are common. A percentage of construction cost follows the size of the job but makes clients wonder whether you benefit from a bigger budget. A fixed fee per stage is easier to read. Many small practices quote fixed fees and keep hourly rates for changes.

What should an architect's fee proposal exclude?

Anything you do not do yourself: engineering, surveys, authority and permit fees, party wall or neighbour agreements, specialist consultants, and costs of construction itself. List them so the client budgets for them separately.

Can a client hire an architect for only some stages?

Yes, and the proposal should allow it. Price each stage on its own so the client can appoint you up to planning, for example, and decide later about technical design and site work.

Quote it, then invoice it, without retyping

In OIO a proposal belongs to its client and project. When it's accepted it becomes an invoice draft with the same lines, and the money view shows what is outstanding and what is paid. Free plan, no card.

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Also for architects: invoice template and contract template. Quote templates for related trades: interior designers, 3D artists, business consultants. Or browse all quote templates.