Invoice template for voice actors

Voice work is priced in two parts: the session, which pays for your time at the mic, and the usage, which pays for where the recording will be heard, where in the world, and for how long. Clients new to voice often see only the session and are surprised by the licence. An invoice that lists both, and names the media, territory and term, shows exactly what they have paid to use.

The rest of the friction comes from pickups and studios. A script change after the session means coming back to record lines again, and if the client wants a directed session from a commercial studio, someone pays for the room and the engineer. Put each of these on its own line so none of them is absorbed by your fee.

From

Your name or businessYour email

AddressTax / VAT ID (optional)

Bank details (printed in the footer)

Stays on your device.

Bill to

Client name or companyClient email

AddressTax / VAT ID (optional)

Details

Invoice No.DateDue

CurrencyTax nameTax rate %

Paper

Items

Discount % (optional)

Notes and payment details

Your business · Street 1 · City

Client name

Invoice No.INV-001

Date-

Due-

Invoice INV-001

Pos.	Description	Qty	Unit	Price	Amount
1	Recording session, 30 s TV spot, 3 versions	1	session	350.00	350.00
2	Usage: online paid ads, national, 12 months	1	item	1,200.00	1,200.00
3	Pickups after script change	1	session	150.00	150.00
4	Remote directed session connection	1	hour	75.00	75.00

Subtotal1,775.00 USD

VAT (0%)0.00 USD

Total1,775.00 USD

Payment Instructions

Please remit payment of 1,775.00 USD, referencing INV-001.

Notes

Payment due within 14 days. The usage licence listed above begins on first air date and requires payment in full.

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The example lines and prices are illustrations. Replace them with your own.

What voice actors forget to bill

Session fee, by hour or by finished minute for long-form work.
Usage licence, with media (broadcast, online, internal), territory and term written on the line.
Pickups after script changes, priced per session or per line.
Studio hire and engineer time for directed sessions, or a remote connection fee.
Renewal of usage when the licence term ends and the client keeps running the spot.
Rush delivery when files are needed the same day.

Questions voice actors ask

How do voice actors charge for usage?

Usage is a separate licence fee on top of the session, based on media type, territory and time period. A national TV spot for a year costs more than an internal training video forever. Name all three on the invoice so the licence is clear.

Should I charge for pickups?

Small fixes caused by your own mistakes are usually free. Pickups caused by script changes or new direction are billed. Say in the quote which is which, then bill pickups as their own line.

How do voice actors bill long-form narration?

Usually per finished minute or per finished hour of audio, not per hour in the booth. Editing, retakes and proofing are part of that rate, so the client pays for what they receive.

Keep the next one in OIO

Numbered automatically, tied to the client and the project, outstanding until you mark it paid. Overdue invoices get their own list and a reminder written for you. Free plan, no card.

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Also for voice actors: quote template and contract template. Invoice templates for related trades: music producers, video editors, animators, translators. Or browse all invoice templates.