Invoice template for interior designers
Interior designers earn in two ways that clients often confuse: the design fee for your time and ideas, and the money that moves through you when you buy furniture, fabrics and lighting on the client's behalf. Mixing them on one invoice makes a living room look like it cost a fortune in fees. Keep the design fee on one invoice and procurement on another, or at least in clearly separate sections.
Procurement brings its own timing problem. Suppliers want deposits when an order is placed, custom pieces cannot be returned, and lead times run for months. Bill deposits as orders go in, with the supplier, item and lead time listed, so the client never feels they paid for a sofa that does not exist.
From
Bill to
Details
Items
Notes and payment details
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The example lines and prices are illustrations. Replace them with your own.
What interior designers forget to bill
- Design fee per room or per stage, separate from any procurement.
- Procurement or purchasing fee, or your trade discount markup, stated the way you agreed it.
- Deposits on custom orders, listed by item, supplier and expected delivery.
- Site visits and contractor coordination meetings beyond those included.
- Freight, delivery, white glove installation and storage while the site is not ready.
- Restocking fees when the client changes their mind on a returnable item.
Questions interior designers ask
How do interior designers charge for furniture?
Either the client buys at retail and you charge a procurement fee, or you buy at trade price and add a markup. Both are normal. What matters is that the client knows which method you use before the first order.
Should interior designers collect deposits on orders?
Yes. Never place a custom order with your own money and hope to be paid back. Bill the deposit the supplier requires, plus your fee if it applies, and place the order once it clears.
Do I show the trade discount on the invoice?
That depends on what you agreed. If you work on a markup basis, you can show the client price only. If you promised to pass on the trade discount and charge a fee, show both. Be consistent with the contract.
Keep the next one in OIO
Numbered automatically, tied to the client and the project, outstanding until you mark it paid. Overdue invoices get their own list and a reminder written for you. Free plan, no card.
Start freeAlso for interior designers: quote template and contract template. Invoice templates for related trades: architects, 3D artists, photographers, graphic designers. Or browse all invoice templates.